Preparing for your clinic

3-6 weeks before

• Let your staff know about the clinic (see template below) and ask them to register using the self-service registration feature of our website (find your unique link under ‘booking details’, or on the booking confirmation email that was sent to you)
• Organise a room for the clinic to take place.

1-2 weeks before

• Send your staff a reminder email about self-registration, or complete the registrations yourself on the ‘booking details’ page
• Email registered participants the consent form to fill out, and advise them they’ll need to wait in the area for 15 minutes after being vaccinated for observation.

3 days before

• Confirm the final numbers with your Ozcare representative by email or phone
• Organise parking for the Ozcare nurse immuniser.

On the day

• Setup the room – two chairs and a table will be needed. If possible, make this a private area in case participants are wearing shirts that can’t be rolled up
• Confirm the parking arrangements with the nurse, if you haven’t already.

Email template

Use this template to send an email to your staff to promote your clinic.

Subject: Free Flu Vaccinations 
[Insert your company name here] is offering free flu vaccinations to all staff so you can protect yourself against the latest flu strains this winter.

Clinics will be run at:
[Insert Time, Day, Date, Month, Location]
[eg. 9 - 11am, Thursday 20 March, Level 5 – Vancouver Room]

Book your appointment online [add a link to your unique online registration here, you can find this on the 'booking details' page of this website, or on the booking confirmation email you were sent] by choosing the clinic date and your preferred time. If you have any issues booking online please contact [insert name, email link] on extension [insert phone].

Why it is so important to protect against flu:

• The flu is highly contagious and one sneeze can spread the flu up to a metre
• It is more serious than a cold and can take weeks to recover
• Flu strains change every year so annual immunisation is necessary
• Fit and healthy people are at risk too

If you have any questions please contact [insert name] on extension [insert number]

Regards
[Insert your email signature]